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Explore current opportunities to work with us at the Phipps.

Position title: Administrative Assistant

Position level: Part Time, Administrative (25 hours per week)

Hours: Mon - Fri, 11:00 - 4:00, hours shifted earlier during summer arts camp

Reports to: Executive Director

Job purpose/mandate: The Administrative Assistant position will be customer-facing and will offer exceptional service to Phipps patrons, be proficient with Microsoft Office (Outlook, Word, and Excel), as well as handle a variety of office duties. Reliability, punctuality, flexibility, and attention to detail are essential in this role.

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Primary Duties and Responsibilities

  • Greet and assist visitors in person, on the phone, and monitor and respond to organizational email with general information, registration, tickets sales, and donations.

  • Maintain general office functions including mail sorting and distribution, phone systems, signage, etc.

  • Oversee, train, and schedule Guest Services Associate team.

  • Create and maintain a master schedule for the center, ensuring space availability and room setup is completed.

  • Facilitate external room rentals including relationships with various local clubs that utilize the Center.

  • Maintain multiple customer databases and data management systems.

  • Work with Facilities Manager on general needs, issues, and set up needed for programs and activities.

  • Provide general support to the Leadership Team.

  • Other duties as assigned.

Program Specific Duties

  • Monitor ticketing and front of house operations, for all live events including managing volunteers and volunteer database and communications.

  • Send out artist contracts for digital signature for all programs including dance, theater, visual arts, and music.

  • Provide support to dance operations including helping with dance class schedules, all dance family communications, coordinating recitals, rehearsals, and showcase performances, collect payments, and manage dance costume distribution.

  • Provide support for Summer Art Camps including class registrations, class rosters, scheduling, and facility needs.

  • General administrative support of programs and activities as needed and requested by staff or councils.

Pay rate: $21.00 per hour

To apply: email a resume and cover letter to info@thephipps.org

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Position title: Development Associate (Part-Time Contractor)

Status: Part-Time, 25 hours per week

Reports To: Executive Director

Location: Hudson, WI

What Is the Phipps?

The Phipps Center for the Arts is a 501(c)(3) nonprofit organization with a mission to serve as a welcoming and open home for the St. Croix River Valley region and beyond. We empower and cultivate lifelong artistic expression, participation, and appreciation across theatre, music, dance, and visual arts. Read more about the Phipps at thephipps.org.

Primary Duties and Responsibilities:

Relationship Building and Resource Development

  • Foster and cultivate relationships with donors, patrons, and community members.
  • Secure major gifts and other resources through direct engagement and outreach efforts.
  • Develop and implement plans for building and nurturing relationships with current and potential supporters.

Event Coordination

  • Partner with staff and board members to design and oversee various development events throughout the year.
  • Assist in planning and execution of fundraising events throughout the year.

Collaboration and Communication

  • Work closely with staff to develop and implement effective communication strategies across various channels, including social media, email, and direct mail.
  • Collaborate with the board and other staff members to activate and support their roles in resource development.
  • Work with local business leaders to cultivate sponsorship program.

Data Management

  • Utilize data systems to manage relationships, track progress, and inform strategies.

What We Are Looking For:

Our ideal Development Associate is someone who:

  • Enjoys being out in the community, connecting with people through various engagements.
  • Is an exceptional communicator, both in speaking and listening.
  • Is creative, agile, and able to adapt.
  • Is an organized strategic thinker and problem solver.
  • Has an appreciation for the arts as well as diverse artistic styles and cultural expressions.

Qualifications:

  • Experience in development, fundraising, or a related field.
  • Strong relationship-building skills and a natural connector.
  • Excellent organizational and project management skills.
  • Ability to work collaboratively with a diverse range of personalities and stakeholders.
  • Knowledge of data systems and how to leverage data for relationship and resource building.
  • 5+ years nonprofit development experience or comparable experience, preferably in the arts.

Compensation:

  • $35 - $40 an hour, commensurate with experience.
  • Flexible schedule with the expectation of some evening and weekend events.

How to Apply:

Please submit your resume and cover letter to info@thephipps.org. Position open until filled.

The Phipps Center for the Arts embraces equity, diversity, and inclusion as core beliefs and values. We strive to create and foster an environment of respect where everyone’s creative spirit is supported and celebrated.

Black, Indigenous, Latinx, Asian, Pacific Islander, Middle Eastern/North African, women, and LGBTQIA2S+ individuals are strongly encouraged to apply.

Equal Opportunity Employer:
The Phipps Center for the Arts is an equal opportunity employer and does not discriminate in employment on the basis of race, color, religion, gender, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military status, or any other statutorily protected reason.



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